ASCC Club Registration 09-10
Please complete this form to register a new or existing club. To complete this form you will need the name, phone, email, and G# for the club officers, an electronic copy of the club consitution, and contact information for the club advisor.
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If the club/organization charges member dues please indicate the amount.
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Club/Organization Officers
All clubs/organizations are required to have four officers. A student may not hold more than one officer position in an organization.
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To list additional officers please upload a word document stating the following information for each officer.
Officer Title, Name, Student ID#, Phone, and Email
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Advisor Information
All clubs/organizations are required to have at least one Advisor. The Advisor(s) must be a District Employee.
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Club Account Authorization
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Provide a general explaination of where funds deposited into the account will come from. Indicate if funds will come from a variety of sources.
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Please describe for what purposes funds will be used for (e.g., scholarships, conference travel, to purchase apparel, etc). If funds will be used for scholarships upload a copy of the approved criteria by which the scholarship will be granted. Also include how many scholarships will be granted and how many times an academic year scholarships will be granted.
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Attach a detailed copy of the criteria by which scholarships will be granted.
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Authorized Trustees for this Account
All persons below listed as trustees for this account must sign each ASCC Requisition in order for funds to be drawn from this account. Additionally the Coordinator of Student Activities signature is required to authorize the creation of this account. All signatures must be completed before submitting this authorization form to the Coordinator of Student Activities. The trustees below also agree to the following statement:
Student organizations shall assume liability for all charges incurred as a result of damages to College and non College affiliated property. It is also responsible for any outstanding debts or expenses incurred as a result of activity sponsorship or as a result of actions of members or nonmembers.
The College reserves the right to audit all financial records of any campus organization or organization whenever deemed necessary to hold responsible officers of any organization which fails to meet its financial obligations. Furthermore, the College reserves the right to revoke the registered status of an organization which fails to meet its financial obligations.
For these reasons, officers are urged to consult with the Coordinator of Student Activities before undertaking any event or program which might involve the expenditure of funds greater than the organizations ability to pay.
Individuals signing below are responsible for ensuring the proper accounting procedures and guidelines, as stated in the Budget and Finance Procedures section of the Organization Handbook. Failure to comply with those guidelines may jeopardize the registration status of the organization.
We, the undersigned, have read the Financial Responsibility agreement and agree to accept all responsibility for administering this account in our capacity as trustees in accodance with the policies of the College and guidelines and provisions of this account.
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